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Good Afternoon!


If you’re planning to defend your dissertation this spring, please adhere to the important dates provided below and in the attached in order to ensure a smooth process. 


Let me know if you have any questions!


·         By February 22, 2018

o   Submit online Application for Graduation for Spring 2018 graduation (May 19, 2018 degree conferral) with Registrar’s Office via PatriotWeb:

§  Refer to college website for checklist for Spring 2018 Graduation:

§  Review your Degree Evaluation in PatriotWeb for any unresolved issues that would prevent you from graduating:

·         Beginning of Spring 2018

o   Schedule defense date last best dates for spring are during the week of April 23rd

o   Contact Emily Gibson ([log in to unmask]) and let her know you need her to reserve a room location for the defense (after you’ve decided upon the date and time with your committee)

·         3 – 4 Weeks Before Defense

o   Format review with Dissertation Coordinator in the Library

§  Ask Dissertation Coordinator about a submission consultation

·         3 Weeks Before Defense

o   Contact Emily Gibson ([log in to unmask]) and provide the following information about your dissertation defense so she can log it into the college’s dissertation database – NOTE: STUDENTS CANNOT DEFEND IF THIS INFORMATION IS NOT UPLOADED TO THE DATABASE AT LEAST 21 DAYS BEFORE YOUR DEFENSE DATE:

§  Title of dissertation

§  Date of defense

§  Time of defense

§  Location of defense (building and room #)

§  Members of committee

§  Abstract of dissertation

o   Provide plain paper draft of your dissertation along with THIS FORM to the Johnson Center Library Circulation/Reserves Desk so it can be made available to members of the Mason community to read and review prior to your defense.

·         2 Weeks Before Defense

o   Confirm with your committee in what format they want a copy of your dissertation to review before defense

o   Let Emily Gibson ([log in to unmask]) know about any additional technology/equipment needs (other than what was originally reserved) or if anyone on your committee will need to attend your defense from offsite via a videoconferencing set up.

·         1 Week Before Defense

o   Have your defense signature sheet (template here: approved by the College’s Graduate Academic Affairs office AND the Dissertation Coordinator in the Library.

§  For college approval, send it electronically to [log in to unmask]

§  For library approval, send it electronically to [log in to unmask]

·         Day of Defense

o   Obtain approval signatures from committee members, PhD History Program Director (Dr. Sam Lebovic), and History and Art History Department Chair (Dr. Brian Platt).

·         After Defense / Prior to Depositing Dissertation at Library

o   Contact Emily Gibson ([log in to unmask]) for scheduling Dean signature and available walk-in hours

·         5:00PM May 4, 2018

o   Deadline for submitting completed dissertation (to include ALL signatures) to Library for spring.


Emily Gibson | Graduate Coordinator

History and Art History | College of Humanities and Social Sciences
4400 University Drive, MS 3G1 | Robinson Hall B, Room B354  | Fairfax, VA 22030
phone: 703.993.1248 | fax: 703.993.1251 | email: [log in to unmask]
| web: