Melinda Barnhart

Exec. Director, Finance & Administration

Volgenau School of Engineering

703-993-8663 ph; 703-993-1734 fax


From: HR/Payroll Department Contacts [mailto:[log in to unmask]] On Behalf Of Janet Walker
Sent: Wednesday, March 06, 2013 9:44 AM
To: [log in to unmask]
Subject: Instant HR/Payroll: Kaiser Mobile Health Vehicle on the Fairfax Campus and a Targeted Email to 9-Month Faculty


Free Health Screenings
Kaiser Permanente's mobile health vehicle will be at the Fairfax campus on Thursday, March 28 from 9:00 am - 3:00 pm on the Southside Plaza offering free blood pressure, body mass index (BMI), blood glucose and cholesterol screenings.  Faculty and staff do not have to be Kaiser Permanente members to participate.  The process will take about 10-15 minutes and appointments are strongly recommended. To schedule an appointment, please call the Work/Life team at 3.2604.

Targeted Email Regarding 9-Month Faculty Summer Deductions
Below please find a targeted email that went out on Tuesday to all 9-month faculty paid over 9 months.  This is an annual notification to let them know how their benefits deductions will be handled to ensure there is no interruption to them.

Dear Colleague –

To ensure that there is no interruption to your health insurance and other benefits during the summer months, deductions are taken from your March - June pay checks to cover premiums for the summer. This year’s process will be the same as it has been in the past and the additional deductions will begin with your paycheck of March 15, 2013. This email is just a reminder of how this process will be handled:

Health Insurance:
Beginning with your March 15 paycheck, one additional deduction will be taken each paycheck to cover June, July & August premiums. For example, if your health insurance premium is normally $21.50 per paycheck, $43.00 will be deducted from your March 15 through your June 1 paycheck. As a result, all your summer health premiums will be paid by your paycheck of May 31, 2013. When you return in the Fall, there will be a reconciliation adjustment on your September 16 paycheck to account for any open enrollment selection changes that take effect July 1.

Supplemental Retirement Plans:
Summer research and teaching pay is eligible for contributions to your supplemental retirement accounts including 403(b) accounts and the 457 Virginia Deferred Compensation account. If you do not want to contribute to your supplemental retirement accounts this summer, please complete a Salary Reduction Agreement. If you do not complete a new Salary Reduction Agreement, we will deduct contributions from your summer pay to your 403(b) and 457(b) plans. Please Note: If you have no summer pay, contributions cannot be made to your 403(b) and 457(b) plans.

Optional Plans: These include UNUM Long-term Disability, Long-term Care, and other supplemental coverage. One additional deduction (two times the normal amount) will be taken from your March 15 through May 31 paycheck to cover June, July, and August premiums.

Please contact the HR & Payroll department at (703) 993 2600 and ask to speak to a Benefits Administrator with any questions you may have.

The Benefits Team

Important Links:
Salary Reduction Agreement PDF –