Dr. Daniel A. Menasce
Senior Associate Dean
University Professor of Computer Science
Volgenau School of Engineering,
Long and Kimmy Nguyen Engineering Building, Room 2510, MS 5C8
George Mason University
4400 University Dr.,
Fairfax, VA 22030, USA

Begin forwarded message:

> From: Michael Laskofski <[log in to unmask]>
> Date: April 1, 2012 2:53:24 PM EDT
> To: Michael Laskofski <[log in to unmask]>
> Cc: "Elaine F. Miller" <[log in to unmask]>, Caroline Valentino <[log in to unmask] 
> >, Pat Sperry <[log in to unmask]>, Terri Mancini <[log in to unmask]>,  
> Ute C Shaw <[log in to unmask]>, Rachel Tulinski-Mcgee  
> <[log in to unmask]>, Kelley Shillingburg <[log in to unmask]>, Shae  
> Mensch <[log in to unmask]>, Jane Wendelin <[log in to unmask]>, [log in to unmask] 
> , [log in to unmask], [log in to unmask], [log in to unmask],  
> [log in to unmask], [log in to unmask], [log in to unmask],  
> [log in to unmask], [log in to unmask], [log in to unmask], [log in to unmask], [log in to unmask] 
> , [log in to unmask], [log in to unmask], [log in to unmask]
> Subject: Effort Commitments
> Dear OSP Advisory Group and Research Council,
> I am writing to bring to your attention an issue that was raised  
> during our last NSF Audit - meeting effort commitments made by PIs  
> and key personnel on sponsored agreements.  Specifically, if we  
> commit a certain percentage of time in a proposal we need to charge  
> that level of effort or account that percentage as cost share (using  
> an activity code).  Federal requirements are that reductions of PI  
> effort more than 25% require prior sponsor approval.
> In recent weeks we have had a few cases where senior, experienced  
> PIs were not charging sufficient effort to their projects but wanted  
> to include additional time progress reports or current and pending  
> documents suggesting they were "volunteering" their time.   
> Unfortunately, unless we are charging it or accounting for it as  
> cost share it does not show on effort reports and we are unable to  
> include on progress reports.  We also likely need to request prior  
> approval from the sponsor to adjust the budget and reduce the PI  
> effort level.
> This issue requires monitoring from each academic unit to make sure  
> we are meeting effort commitments made in our proposal submissions.   
> Thanks for your assistance in making faculty salaries are being  
> charged appropriately to sponsored projects.  In short, we are  
> asking to actually charge consistent what was originally proposed.   
> I do not think this should be a problem, but there does not seem to  
> be a good understanding amongst some faculty of this requirement.
> We also are working on developing some queries to highlight projects  
> where no PI effort is being charged.
> If you have questions please let me know.
> mike