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April 2010

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From:
Erin Stalberg <[log in to unmask]>
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Date:
Tue, 27 Apr 2010 11:50:52 -0400
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Kristin E. Martin wrote:
 > There may be a way to do this in MarcEdit

I use the Extract MARC record tool for all kinds of ways in which it 
probably wasn't intended, but this is one of them!

Under the Tools menu on the opening window: Select MARC Records => 
Extract Selected Records

Under Source MARC file, find your file
Under Display Field, choose 856$u (or whatever other field you want to 
display on)
Click "Import File", you'll get a tab delimited view of record numbers & 
856$u

Like any other Windows app, click on the header to sort by the column 
(856$u).  Records with non-existent 856 tags will show up as "Display 
field not found" (and you can search on that in the search box too if 
you'd like to select all those).  Multiple 856's will string together, 
but you can generally do a pretty quick visual scan to identify those 
(unless you have a huge number of records).

You can report out selected records by clicking "generate report" and 
then you can find those record numbers & fix them.

Or you can extract the selected records into their own file, if that's 
easier for the next step in your workflow.

I LOVE this tool, it is incredibly useful for searching/scanning on a 
particular field in a spreadsheet-like way within MarcEdit.


Erin Stalberg
Head, Metadata and Cataloging
North Carolina State University Libraries
[log in to unmask]
919.515.5696



  > Stacy Pober wrote:
>>  If I'm looking at a field report in Marcedit, it will tell me whether
>> there are more more 856 fields than the one per record that  we
>> expect. Is there a utility/function/search that I can do to find which
>> are the records that have more than one instance of a particular
>> field?  In this case, the field can legitimately repeat so using the
>> validator won't catch this.
>>
>> (The specific problem is that some of the vendor supplied records for
>> ebooks have multiple 856 fields and in some cases, the "extra" URLs
>> are for services that our library has no access to.
>>
>> Also, if I see in the field report that there are too few of
>> particular field that I want in every record, is there a search I can
>> do to find which records have no instances of a particular MARC field?
>>
>> Advance thanks,
>>   
> 
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