Stacy:

A few extra hints for using this excellent tool ...

On the main window, the menu path is

	Tools/Select MARC records/Extract Selected Records

In the "Select MARC File:" box you need to specify or browse for a compiled .mrc filename.
As Terry suggests, select a Display field like 546$a
Import the file

For large files, maximize the window and click on the "Display Field 546$a" column header to sort the data.  
	This will group similar language notes, allow you to skip records without any 546, and give you an idea of 
	what you're dealing with -- which may include works partly in English, with other languages as well.
 
Once you select a group of records (check boxes in the "Record Number" column) and click the "Export Selected" button, 
	you'll need to specify a text .mrk filename for the output.

If working on 546 notes does not turn out well for your file, you can change the Display Field to 008, "Import File" again, 
	and input a language code in the "Search:" box.  The application will put a check in the box for every record whose 
	008 contains that code:  eng, fre, lat, whatever ...

The "Retain Checked Item" option allows you to search successive words or codes to accumulate a group, in case it would be 
	of interest to have a file of all Scandinavian languages, all Cyrillic alphabet languages, or ancient+middle+modern 
	versions of one language, etc.

DougR


------------------------------------
Doug Rippey, CT-IV
University of Denver
Penrose Library Serials Dept.

doug dot rippey at du dot edu
303-668-7669 (mobile)




-----Original Message-----
From: MarcEdit support in technical and instructional matters [mailto:[log in to unmask]] On Behalf Of Reese, Terry
Sent: Thursday, February 18, 2010 5:51 PM
To: [log in to unmask]
Subject: Re: [MARCEDIT-L] Program or method for sorting large MARC set into smaller ones

So, you could use the Extract Selected Resources tool.  This can be accessed from the Main window/Tools/Extract Selected Records menu items.  Set the display field to the field you want to use to query on (so in this case, 546$a) -- and import the file.  You can then search and select fields that you want to export.  Now, I've used this tool on some large data sets -- but if we are talking about really large sets (hundreds of thousands) -- it may be pretty slow.  

--TR

> -----Original Message-----
> From: MarcEdit support in technical and instructional matters
> [mailto:[log in to unmask]] On Behalf Of Stacy Pober
> Sent: Thursday, February 18, 2010 4:09 PM
> To: [log in to unmask]
> Subject: [MARCEDIT-L] Program or method for sorting large MARC set into
> smaller ones
> 
> I have a large set of MARC records I would like to split up into
> smaller sets.  The specific criteria for the selection into a subset
> would be such things as the language of a work (for example, all
> records with a 546 $a field of eng) .
> 
> I don't think this is something MarcEdit is set up to do, though if
> I'm wrong about that, then instructions would be most welcome.
> 
> Does anyone have some suggestions of a program or other method I could
> use for doing this?
> 
> Advance thanks.
> --
> Stacy Pober
> Information Alchemist
> Manhattan College Library
> Riverdale, NY 10471
> [log in to unmask]
> 
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