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April 2010

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Subject:
From:
Stacy Pober <[log in to unmask]>
Reply To:
MarcEdit support in technical and instructional matters <[log in to unmask]>
Date:
Tue, 27 Apr 2010 14:15:16 -0400
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Thanks, Erin,

I totally see how this will work for detecting records that lack a
particular field.

However, for records that have multiple 856 fields, I don't think this
would work.  When you use the Marcedit Extract or Delete function, and
your display field is a recurring field, I think the display shows the
first instance of that field.  I don't think there is anything to tip
the user off to the fact that a particular field is a recurring one.
Sometimes the "extra" 856 will be the one shown, but if it is not the
first instance of 856 in that record, I don' t think I'll see it.

I'm going to use your trick for finding the missing fields immediately.  Thanks!

Stacy

On Tue, Apr 27, 2010 at 11:50 AM, Erin Stalberg <[log in to unmask]> wrote:
> Kristin E. Martin wrote:
>> There may be a way to do this in MarcEdit
>
> I use the Extract MARC record tool for all kinds of ways in which it
> probably wasn't intended, but this is one of them!
>
> Under the Tools menu on the opening window: Select MARC Records => Extract
> Selected Records
>
> Under Source MARC file, find your file
> Under Display Field, choose 856$u (or whatever other field you want to
> display on)
> Click "Import File", you'll get a tab delimited view of record numbers &
> 856$u
>
> Like any other Windows app, click on the header to sort by the column
> (856$u).  Records with non-existent 856 tags will show up as "Display field
> not found" (and you can search on that in the search box too if you'd like
> to select all those).  Multiple 856's will string together, but you can
> generally do a pretty quick visual scan to identify those (unless you have a
> huge number of records).
>
> You can report out selected records by clicking "generate report" and then
> you can find those record numbers & fix them.
>
> Or you can extract the selected records into their own file, if that's
> easier for the next step in your workflow.
>
> I LOVE this tool, it is incredibly useful for searching/scanning on a
> particular field in a spreadsheet-like way within MarcEdit.
>
>
> Erin Stalberg
> Head, Metadata and Cataloging
> North Carolina State University Libraries
> [log in to unmask]
> 919.515.5696
>
>
>
>  > Stacy Pober wrote:
>>>
>>>  If I'm looking at a field report in Marcedit, it will tell me whether
>>> there are more more 856 fields than the one per record that  we
>>> expect. Is there a utility/function/search that I can do to find which
>>> are the records that have more than one instance of a particular
>>> field?  In this case, the field can legitimately repeat so using the
>>> validator won't catch this.
>>>
>>> (The specific problem is that some of the vendor supplied records for
>>> ebooks have multiple 856 fields and in some cases, the "extra" URLs
>>> are for services that our library has no access to.
>>>
>>> Also, if I see in the field report that there are too few of
>>> particular field that I want in every record, is there a search I can
>>> do to find which records have no instances of a particular MARC field?
>>>
>>> Advance thanks,
>>>
>>
>> ________________________________________________________________________
>>
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>
> ________________________________________________________________________
>
> This message comes to you via MARCEDIT-L, a Listserv(R) list for technical
> and instructional support in MarcEdit.  If you wish to communicate directly
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> unsubscribe, send a message "SIGNOFF MARCEDIT-L" to
> [log in to unmask]
>



-- 
Stacy Pober
Information Alchemist
Manhattan College Library
Riverdale, NY 10471
[log in to unmask]

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